CLUB CONSTITUTION

CALLINGTON ARS CLUB CONSTITUTION ANY AMENDMENTS TO BE PUT FORWARD TO THE SECRETARY.

19 Jan 2011

Constitution of the Callington Amateur Radio Society
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1) Name The Society shall be known as the Callington Amateur Radio Society.
2) Aims The aims of the Society shall be to promote all aspects of amateur radio and
provide opportunity for its members to further their interests in this technical hobby.
3) Membership Membership shall be open, subject to the discretion of the Committee, to all
persons interested in the aims of the Society.
a) Classes of membership
i) Full member.
(a) 18 years of age or over, or
(b) hold a valid amateur radio licence.
ii) Junior member.
under 21 years of age and in full-time formal education.
iii) Senior member.
Senior membership is available to persons who have attained statutory
retirement age.
All members shall abide by the constitution of the Society. The Committee shall
have powers to expel any member whose conduct, in the opinion of at least threequarters
of the full Committee, renders that person unfit to be a member of the
Society. No Member shall be expelled without first having been given an opportunity
to appear before the Committee.
4) Guests. Members may invite up to two guests per meeting.
No guest may attend more than three meetings in each year.
5) Subscriptions a) The annual membership subscriptions shall be set by the Committee.
b) All subscriptions shall be due and payable on joining and at the beginning of
the financial year. Members in arrears have no voting rights.
c) The financial year shall run from 1 April to 31 March.
d) A member shall have deemed to have resigned from the Society, if by the
following 31 March, their subscription has not been paid.
6) Finance All money received by the Society shall be promptly deposited in the Society's bank
account. Withdrawals require the signature of the Society's Treasurer and one other
nominated officer of the Society.

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7) Membership of the Society's Committee
The Society's affairs shall be administered by a Committee elected at the Annual
General Meeting. The Committee, in whom the Society's property shall be vested,
shall consist of:
a) A Chairman who will preside at all meetings at which he is present.
b) A Vice-Chairman who will act as chairman in the absence of the Chairman.
c) A Secretary who will be responsible for:
i) keeping the minutes of all meetings of the Society.
ii) ensuring that all correspondence is correctly handled.
iii) maintaining a master roll of members.
iv) maintaining a register of Society equipment.
d) A Treasurer, who will be responsible for:
i) keeping the Society's accounts.
ii) advising the Committee on all financial matters.
iii) preparing the accounts for verification and presenting them at the AGM.
e) One ordinary Committee Member.
f) Not more than 2 co-opted members who have full voting powers.
8) Committee standing orders
a) The quorum for the Committee shall be 3.
b) In the absence of a quorum, business may be dealt with but any decisions
taken only become valid after ratification at the next meeting at which a
quorum exists.
c) Committee meetings may be called by the Chairman, the Secretary or any
vote.
9) Annual General Meeting
a) The Annual General Meeting shall normally be held sometime during April
each year.
b) At least 21 days notice shall be given to each member in writing either by post
or email.
c) The quorum for the meeting shall be 6.
d) The agenda for the meeting shall be:
i) Apologies for absence
ii) Minutes of the previous AGM
iii) Chairman's report
iv) Secretary's report
v) Treasurer's report
vi) Election of the new Committee
vii) Election of verifiers
viii) Other business
e) Items (i) to (v) shall be chaired by the out-going Chairman, item (vi) by an
acting Chairman who is not standing for election to office, and the remaining

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business by the newly elected Chairman.
f) Nominations for Committee members will only be valid if confirmed by the
nominee at least 14 days before the meeting.
g) Items to be raised by members under other business must be notified to the
Secretary not less than 21 days before the AGM.
10) Extraordinary General Meeting
a) Extraordinary General Meetings may be called by 3 members of the
Committee or not less than 10 members of the Society, the date of the
meeting being the earliest convenient as decided by the Committee.
b) At least 28 days notice in writing must be given to the Secretary, who in turn
shall give members at least 14 days notice in writing of the agenda. No other
business may be transacted at the EGM.
c) The quorum for the EGM shall be 90% of the paid up membership.
11) Amendments to the constitution
The constitution may be amended at an AGM or an EGM called for that purpose.
12) Winding up of the Society
The decision to wind up the Society may be taken only at an EGM.
The funds and assets of the Society shall, after the payment of all outstanding debts, be disposed of as directed by members at the final EGM.